1. Choose the right time and place
2. Prepare your resignation letter
3. Know What You Want to Say
4. Be Prepared for Counter Offers

Choose the right time and place

When scheduling a time to discuss your new job with your boss, aim for a moment when they are least likely to be distracted or overwhelmed, such as mid-morning or early afternoon. Request a private meeting in advance, ensuring a confidential environment where you can speak openly. Avoid busy periods, like Mondays or Fridays, and consider their calendar to find an optimal time. This thoughtful approach demonstrates respect for their schedule and sets the stage for a constructive conversation.

Prepare your resignation letter

Having your resignation letter ready before the conversation with your boss is essential for a smooth transition. Ensure that your letter is professional and clearly states your last working day, typically two weeks from the date of submission. This advance notice is standard practice and allows your employer time to prepare for your departure. Once you’ve communicated your decision, hand over the letter to formalize the process and reinforce your professionalism.

Know What You Want to Say

Before meeting with your boss, prepare a concise script outlining your key points. To help you keep it simple, you can follow this outline:

1. Express sincere gratitude for the opportunities and support you’ve received during your time with the company. 
2. Offer to assist in the transition process, such as helping to train your replacement or documenting your current projects. 
3. Keep details about your future plans private, focusing instead on leaving your current role on a positive note. 
4. Ask your manager about any specific procedures or paperwork required by HR, such as exit interviews or equipment return processes. 

By planning your words in advance, you’ll ensure a clear, professional conversation that maintains good relationships and sets the stage for a smooth departure.

Be Prepared for Counter Offers

When informing your boss about your new job, be prepared for the possibility of a counter offer. Before the conversation, firmly decide whether you’re open to entertaining any counter proposals. Reflect on your reasons for leaving and what you value most in your career, such as growth opportunities, work-life balance, or compensation. If you’re resolute about leaving, politely but firmly decline any counter offers. However, if you’re open to negotiation, have a clear plan outlining your expectations and non-negotiables. Regardless of your decision, remain professional and avoid wavering, as this can undermine your credibility and complicate the transition process.

Navigating the process of telling your boss you got a new job can be challenging, but with careful preparation and professionalism, you can ensure a smooth transition. Remember, maintaining positive relationships is key to your future success!